4. Contract page 1 |
| 1.Preparing for your move |
・Gaikokujin Toroku-Alien Registration
・Inkan Toroku (Seal Registration)
・Money (For moving expenses)
・All documents necessary to complete the rental contract
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2.Gaikokujin Toroku-Alien Registration |
The Certificate of Alien Registration is only issued after you are settled, so of course you should not be expected to have it if you have just arrived in Japan. If you have just arrived, and would like to move to your own house but have no certificate, consult your real estate agent. The agent may accept your Certificate of Alien Registration after your move. The certificate is issued at each city's municipal office.
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The following details the procedure to acquire an Alien Registration certificate.
| 1. Place for application |
| Apply at your ( city/ku/cho government office) |
| 2.Terms of application |
| You are required to apply within 90 days of your entry into Japan. |
| 3. Issue of the Certificate of Alien Registration. |
| The purpose of the Alien Registration Certificate is to register certain personal details (your job/visa type/address/etc) with the government of the city/town in which you reside. In order to get your certificate you must report these details to your local city office. |
| 4. Time required to issue a Certificate of Alien Registration. |
| It usually takes about 2 to 3 weeks after registration for the card to be issued. |
| 5. Changes or corrections of information previously registered |
| When any of the information on your card becomes outdated, you are required to return to the city office to report the change. You will not need to apply for a new card, the corrections will be written on the back of your old one. |
| 6.Valid period |
| The valid period of a Certificate of Alien Registration is stated on the certificate itself as 「RENEW WITH IN 30 DAYS OF･･･」. Usually the certificate must be renewed every 5 years. However, a permanent resident・special permanent resident must renew it every 7 years, and in the case that the valid period of a visa is under a year, the certificate must be renewed every year. |
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| 3.Inkan Toroku (Seal Registration) |
Japanese place more value on an inkan (seal) of an individual than they do on a signature. In case some places refuse to acknowledge your signature, you should have an Inkan.
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The Certificate of Seal is a document to prove that your seal is an official registered one.
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| To register your seal, follow these instructions: |
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1.Apply at the city/ku/cho government office where you live.
2.Fill in the necessary forms and show them your seal and ID (such as your Certificate of Alien Registration).
3.If you are not applying in person, and instead choose to send a friend or someone from your company to register for you, that person must also bring a warrant, and their own registered inkan.
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The following types of seals may be officially registered: |
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・The stamp of the seal must be within 8mm and 25mm in height/width.
・The seal must be made of a material which is not easy to alter (to avoid forgeries).
・The name on your seal must exactly match the name on your Alien Registration Card. However, it is not necessary to use your full name. You may choose just your first name, or just your family name.
・The seal may not have any patterns or decorations.
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The seal itself can be bought from any number of shops which specialize in making them. You can register only one seal. If your registered seal is ever lost or stolen, you will need to report it much like reporting a lost credit card, to avoid
the possibility that someone might do something damaging or dangerous in your name.
To report the loss of an inkan, you will need to submit a form called 「Inkan Toroku Haishi Moshikomisho (Application form for seal registration disuse)」to your local government office.
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The Inkan Toroku Shomeisho (Certificate of Seal Registration) is issued by a government office. To apply for one, fill in an application form and submit it with your Seal Registration Document(Card), which will be issued when you register your seal. Usually, you don't need to take your registered seal to the office. However, if your Seal Registration Document is not in the form of a card, your registered seal may be required.
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| 4.Money |
The Inkan Toroku Shomeisho (Certificate of Seal Registration) is issued by a government office. To apply for one, fill in an application form and submit it with your Seal Registration Document(Card), which will be issued when you register your seal. Usually, you don't need to take your registered seal to the office. However, if your Seal Registration Document is not in the form of a card, your registered seal may be required.
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How much money do you need when you first sign your contract?
fee |
information |
| REIKIN (Gift-Money) |
Typically, reikin will amount to the equivalent of 2 months' rent, but occasionally you can find an apartment requiring only 1 month or so. Reikin is a mandatory non-refundable gift to the owner. |
| SHIKIKIN (Deposit) |
Shikikin typically amounts to the equivalent of 2 months' rent. However, it depends on the apartment. When you move out, a certian amount of money will be deducted from the Shikikin to pay for cleaning and repairs. Any money left over will be refunded. |
CHUKAITESUURYO
(Agent Fee) |
The fee paid to the real estate agent for finding the apartment. Usually equivalent to 1 month's rent. |
MAEYACHIN
(Advance Rent) |
Since you are supposed to pay your rent in advance, the rent for the first calendar-month of your stay (from the day you move in to the last day of the month) will be required in advance, when you sign your contract. If you move into your apartment mid-month, you will be charged only for the remainder of that month. |
| KASAIHOKEN (Fire Insurance) |
You will be required to have insurance, the amount of which will depend on your apartment. Since Insurance fees vary depending on the size of the room and the type of construction of the apartment, it's a good idea to ask in advance. It's usually somewhere between \10,000 and \30,000. |
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| 5.The documents |
Once you have prepared the documents required by the real estate agent, you will be ready to sign your contract!
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The followings will be required when you sign your contract:
| From the lessee/tenant: |
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・Certificate of Alien Registration
・Passport
・ Resident Card.
Certificate of Items Stated in Alien Registration Original Slip
（・Certificate of Seal Registration）
・Certificate of income or withholding slip
・Contract form
・Seal or registered seal
・Student ID(If a lessee is a student) |
| From the guarantor: |
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・Certificate of Seal Registration
・ Seal(registered seal)
・Undersigned and sealed 'Certificate of being a guarantor'(If the guarantor is not present when the contract is signed)
（Otherwise, the guarantor may be required to sign or stamp their seal somewhere on the contract itself) |
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